Agenda Parish Council Annual Meeting May 2022

HAWKCHURCH PARISH COUNCIL
Clerk to the Council:
Mr John Vanderwolfe FILCM Chartered MCIPD
Newenham
5 Halletts Way
Axminster
EX13 5NB
 01297 34444
 johnvw@tiscali.co.uk

I hereby give notice of the Annual Council Meeting to be held on Tuesday 17th May 2022 in the Village Hall at 7pm

J.F. Vanderwolfe JF Vanderwolfe
Clerk to the Council
10th May 2022

The public can participate in the meeting as directed in item 10 of this agenda

AGENDA

1. Election of Chairman
2. Declaration of Acceptance of Office
3. Election of Vice Chairman
4. Committee Nominations
5. Election to Outside Bodies
6. Declarations of Interest under the Code of Conduct: Councillors are reminded of the need to declare any Declarations of Interest, either at this stage of the meeting, or as soon as they become aware of the interests.

7. Minutes: To adopt the minutes of the Council meetings held on the 15th March and 31st March as a true record.

8. Matters Arising from the Minutes that are not an agenda item

9. Committee: Playfield Minutes of 15th March 2022

10. Democratic Period: opportunity for members of the public to ask questions or make statements

11. To receive reports from the County and District Councillors

12. Finance

a) Annual Governance Statement 2021/22: To agree the points outlined in the Annual Governance Statement
b) Accounting Statement 2021/22: To ratify the accountancy statement
c) Certificate of Exemption AGAR 2021/22: Members to resolve that as neither gross income nor gross expenditure exceeded £25k for the financial year it does not wish to have a limited assurance review, but wishes to issue a Certificate of Exemption to the External Auditor
d) Accounts for Ratification
e) Accounts update

13. Highways and Rights of Way

14. Planning: None to deal with

15. Determinations: To note any Planning Determinations

16. Queens Jubilee: To receive an update from representatives of the Platinum Jubilee Working Party

17. Neighbourhood Plan Update

18. Correspondence

19. Items of Urgency

20. Date of next meetings Tuesday 19th July at 7pm