Parish Council Meeting Minutes 17th February 2020


Clerk to the Council:
Mr John Vanderwolfe Chartered MCIPD, MCMI
5 Halletts Way
EX13 5NB
 01297 34444

Minutes of the Council Meeting held at the Hawkchurch Village Hall on Tuesday 17th February 2020 commencing at 8pm

Present: Cllr’s R Churchill (Chairman), S Bartlett, R Fox, L Harper, D Searle., T Greenshields and J Baker

In Attendance: The Clerk (Mr J Vanderwolfe), Cllr P Hayward, PCSO C Bolsover and fifteen members of the public.

147 Apologies
Cllr Dr Nolan (Sickness). Agreed to accept this apology. An apology was also received from Cllr I Hall (Devon County Council).

148 Declarations of Interest
None made

149 Minutes
The Minutes of the meeting held on the 21st January 2020 were adopted as a true record; and were signed by the chairman
150 Matters Arising
The defective grit bins had been reported to DCC.
The S106 payment for the tennis court had been received.
A recent ‘Big Breakfast’ morning had raised £271 towards the Devon Air Ambulance landing site.
Cllr Searle stated that he did not want a grit spreader attachment, but would rather have a road brush attachment. He would investigate such an item

151 Committee Minutes
The minutes of the Playing Field Committee meeting held on the 21st January were accepted as a true record
Police Report
There is a new Sergeant for Axminster and Honiton (Roy Hutter) and two beat managers. There are also the two PCSO’s, one for the town; and the other for the rural areas.
There had been one reported violence without injury crime for the period of 1st January to 17th February. There had also been three incidents during that period. There had been 12 reported crimes during the last 12 months. He drew member’s attention to banking fraud. He had circulated a document on this earlier this afternoon; which would be circulated to members.
153 County and District Report
Cllr Hayward was concerned that the strategic plan, which included a number of district areas, might not protect Axminster and Hawkchurch from a large increase in housing in the future. There were problems with potholes all over the county caused by the recent heavy rain. He urged everyone to report them on line.
154 Democratic Period
Cllr Marsh (Thorncombe) spoke of his concerns about the decrease in passenger numbers on the weekly bus service from Thorncombe to Axminster, which serves Hawkchurch. This service is subsidised by Thorncombe Parish Council and Devon County Council. From April it will also serve the railway station at Axminster

The Managers of Hawkwell Park addressed the meeting. They stated that during the two years in which they had managed the site there had been no problems, and no reported crimes on sites or a need to call the police. EDDC had served eviction notices to non-travellers on the site. They alleged that the same authority had requested the housing of no-travellers on the site in the past. They felt that if the site had to go back to being a Gypsy site in the future there could be a return of anti-social behaviour. Cllr P Hayward stated that he was willing to take up this case with EDDC. They stated that they had appealed against the planning authority’s decision. Some residents from a nearby farm stated that the statement of the last two years was true. There would be a council meeting of EDDC at Honiton on the 26th February.
155 Accounts for payment
Resolved to pay the following accounts: Lottery Wins £75.00, Websafe £141.24 and salaries £164.82.

156 Financial Update
The financial update was circulated and adopted

157 Bank Reconciliation
Total financial assets as at 10/2/20 was £39,214.39.

158 Section 106
A bandstand type structure could be placed on the playing field, but of course must be clear of the football pitch. Cllr Greenshields stated that there was at present £12,500 for amenities and play equipment; plus an additional £1,400 for junior play equipment. There was a need to undertake a survey with user groups. Cllr Churchill agreed to liaise with Jamie Buckley at EDDC on this.

159 Planning Applications
a) 20/0073/Ful Beech Corner: Installation of single storey extension and veranda on west elevation, provision of cladding and two side roof lights Support
b) 20/0193/Ful Wyld Court: Installation of two new windows at first floor level on the north elevation (amendment to 19/2613/Ful) Support
c) 20/0239/Ful Bridewell Farm, Hawkchurch: Retention of resurfaced track (retrospective application: No Objections
160 Determinations
a) 19/2613/Ful Wyld Court: Installation of 2 windows at first floor level on the northern elevation. Approved 17th January 2020

161 Highways and Rights of Way
It was hoped that drainage work to bridleway 14 would be completed before the end of this financial year.
The village roads should be swept by the end of April this year. The parish Lengthsman is due to clear ditches on Friday (21st February).
Everyone is urged to report potholes on the DCC website. There is a damaged grit box on the Southmoor to Stammery Hill road. This has been reported.

Broom Level crossing will be closed overnight on the 4th April and Axe Level Crossing will be closed 5-6th May (no times yet given).

Cllr Fox reported that there had been some bad dog fouling on the footpath through the churchyard recently.

162 Grit Spreader Attachment
Not required.
Cllr Searle requested that additional car parking spaces be placed on the next agenda
163 Website
The website is now up and running
164 Correspondence
Correspondence had been circulated via email as appropriate

165 Items of Urgency

166 Closing of meeting
The chairman declared the meeting closed at 9.10 pm

167 Next Meeting
Tuesday 17th March 2020 at 7.30pm

For next Meeting;
• Possible additional parking facility
• Youth Volunteer Awards

Signed ———————————————————

Date ——————————————————–