Parish Council Minutes March 2022


Clerk to the Council:
Mr John Vanderwolfe FILCM Chartered MCIPD, MCMI
5 Halletts Way
EX13 5NB
 01297 34444

Minutes of the Council Meeting held at the Village Hall on Tuesday 15th March 2022, commencing at 7pm

Present: Cllr’s Dr A Nolan (Chairman), D Searle, S Bartlett, J Baker, T Greenshields, R Churchill and R Fox.

In Attendance: The Clerk (Mr J Vanderwolfe), Cllr I Hall (Devon County Council), Cllr P Hayward (East Devon District Council) and seven members of the public.

439 Apologies
There were no apologies.

440 Declarations of Interest under the Code of Conduct
No Declarations were made under the Code of Conduct at this stage of the meeting.

441 Minutes
The Minutes of the meeting held on the 18th January 2022, having been previously circulated, were adopted as a true record.

442 Matters Arising
A comment was made that the area around the War Memorial looks good.
The chairman wished thanks to be recorded to Mr & Mr Cowling for permitting the tree, donated by EDDC, to be planted on their land. She also made reference to a lady in the parish who had raised considerable funds for the Ukrainian Appeal.

443 Co-option of Councillor to fill Casual Vacancy
The chairman informed the meeting that Mr Dodson would like to join the Council. Mr Dodson gave a brief resume of his working history and present situation. Cllr Dr A Nolan proposed that Mr Dodson be co-opted, seconded by Cllr T Greenshields. All councillors were in favour. Cllr Dodson will take his seat at the next council meeting.
444 Democratic Period
A parishioner was concerned about the poor state of the road around the Downash Lane area. He stated that it had been left with wheel marks and rutting, and with mounds of earth of the verges. Cllr Greenshields informed him that this had been done by the Highway workers, and was common practice. Cllr Hall requested that some photographs be sent to him and he will take the matter up. Cllr Fox stated she had reported the issue on the DCC website.
445 County Council Report
Cllr Hall had forwarded a report prior to the meeting which had been circulated. There were concerns regarding the heavy increase in fuel, the increase in council tax and general increase in inflation. He made the point that if councillors came across people experiencing extreme hardship then they should point them in his direction, and he would try and help if possible. On a more positive point he understood that Jurassic broadband was being installed in a number of rural locations.
He had been surprised to see a for sale sign erected beside the Scott Rowe Centre of the Axminster Community Hospital. He was asking for a public consultation period to be put in place so that the future of this location could be discussed. He was also involving Neil Parish, our local MP.
District Council Report
Cllr P Hayward informed the meeting that donations towards the Ukraine War effort could be made via the Cooperative Store in Axminster. EDDC had approved the budget, but it will see an increase in car parking charges. The one remaining public convenience in Axminster is to have a major refurbishment. He was pleased to note that Hawkchurch, along with 70 East Devon parishes, had received a tree which has been planted. The chairman of EDDC had attended this event, together with Cllr Dr Nolan.
447 Accounts for Payment

The following accounts were ratified: J Vanderwolfe (expenses) £206.40 and Society of Local Councils £100. In addition to this the council resolved to purchase a Heart Sine Samaritan Paediatric Pak at the cost of £109 plus shipping and Vat.

448 Financial Update
The financial update had been circulated prior to the meeting and was agreed.

449 Local Government Salary Increase
The meeting noted that there had been a small national increase in salaries backdated to April 2021.
450 Business Risk Assessment Review
Members had been circulated with the Business Risk Assessment matrix prior to the meeting and agreed they were covering risks as far as possible.

451 Highways
Cllr T Greenshields informed the meeting that following the January meeting he has asked highways about the state of the B31065. They informed him that the road is inspected on a monthly basis and that at present there are no plans to undertake and major works.

The ditches on Wareham Road have been cleared ready for works to be undertaken on the surface, including some patching to the verge opposite Hawkchurch Spa. The badger problem on Brimley Road is being monitored.

452 Rights of Way
Cllr R Fox informed the meeting that the Parish Paths Partnership annual return had now been submitted to the County Council. She was going to apply for some funding for new gates and stiles.

453 Planning Applications
There were no planning applications to be dealt with.

454 Determinations

.The clerk had circulated the meeting with an update on a number of determinations that have been made by the EDDC planning department since our last meeting.

455 Queens Diamond Jubilee Celebrations
The chairman circulated members with a programme of proposed events that are being planned for the Jubilee weekend. This will commence with barbecue on the Thursday, cake competition on the Saturday, followed by a parade and a church service an lunch on the Sunday. There was also the idea of lighting a beacon to mark the event. It was resolved to purchase the beacon equipment at a cost of £500. This will still leave the committee with the original £500 for commemorative coins plus any banners and bunting required.
456 Neighbourhood Plan
The chairman was concerned that the Locality funding for the Neighbourhood Plan might not be available in the next financial year. East Devon District Council, who in the past had contributed £2k to such projects, had stated that they no longer did this. There was a need to ensure that there were adequate funds available to fund household survey forms and a housing needs survey. It was agreed that £2K be earmarked for this project.

457 Annual Parish Meeting
It was agreed that this meeting should follow a less formal format and should include a glass of wine and some cheese. The meeting would be held either on the 13th or 27th May. The chairman would confirm which date we could have.
Now confirmed as Friday 27th May at 7pm.
458 Correspondence
All relevant correspondence had been emailed prior to the meeting
459 Items of Urgency
No items brought forward

460 Closing of Meeting
The chairman declared the meeting closed at 8.20pm
461 Next Meeting

Tuesday 17th May 2022 at 7pm. This is the Annual Council Meeting