Parish Council Minutes November 2021


Clerk to the Council:
Mr John Vanderwolfe FILCM Chartered MCIPD, MCMI
5 Halletts Way
EX13 5NB
 01297 34444

Minutes of the Council Meeting held at the Village Hall on Tuesday 16th November 2021 commencing at 7.30pm

Present: Cllr’s Dr A Nolan (Chairman), D Searle, S Bartlett, R Churchill, J Baker T Greenshields and R Fox.

In Attendance: The Clerk (Mr J Vanderwolfe) and seven members of the public.

401 Apologies
Apologies had been received from Cllr I Hall (DCC) and Cllr P Hayward (EDDC)

402 Declarations of Interest under the Code of Conduct
Cllr J Baker made a personal declaration in relation to the planning application for Chadacres (21/2901/Ful) and stated that she would not join in the debate on this application as she was a neighbour.

403 Minutes
The Minutes of the meeting held on the 21st September 2021, having been previously circulated, were adopted as a true record.

404 Matters Arising
The Chairman informed the meeting that the water leak in the pavilion had been fixed and that a credit had been given for the excess of water during that period.
405 Democratic Period
A member of the public commented on how much safer it was to walk along the road when the hedges were cut back. He commented on the fact that it was difficult to hear electric vehicles approaching. He went on to refer to new instructions regarding hedge cutting and asked whether Devon County Council would be liable if someone was forced into the hedge by a fast vehicle and sustained an injury from coming into contact with the hedge. Cllr Greenshields responded by stating that hedge cutting was actually the responsibility of the landowner and not the highway authority. The clerk then stated that if the accident had been caused by careless driving then possibly the claim would be with the driver of the vehicle.
406 County Council Report
No report
District Council Report
No report

408 Accounts for Payment

The following accounts were ratified: Hawkchurch Village Hall £2.58, HMRC PAYE £226.00, Bridport Building Supplies £291.01, CPRE £26.00 and Smith of Derby £280.80.

409 Financial Update
The financial update had been circulated prior to the meeting and was agreed.

410 Highways
Cllr Greenshields had recently had a meeting with our Highway Officer regarding Wareham Road. It was hoped that the verge near to the main road would be made up and that some road planings would be used to improve the surface. The officer had however informed him that they would not put road markings on the entrance/exit to the Hawkchurch Spa because that was not a public highway; and was therefore the responsibility of the landowner.

Sadly during the recent heavy storms two houses were flooded and sandbags were distributed as necessary. A question was asked as to whether there were sufficient funds for any additional poor weather costs. The clerk stated that if necessary any additional funds could be transferred from reserves.

411 Rights of Way
A full report had been provided at the Annual Parish Meeting which had preceded this meeting. It was noted that there was some debris on the bridge (footpath 44). Cllr D Searle kindly offered to deal with this; which could be funded from the P3 budget.

412 Planning Applications
A planning application for Chadacres (21/2901/Ful) had been sent to members since the publication of the agenda. It was agreed that the clerk would arrange a site visit with the owner of the property at a mutually convenient time.

413 Determinations
414 War Memorial
It was generally accepted that the War Memorial was the responsibility of the Parish Council. Mrs Marsden had kindly looked after the site for many years, keeping it tidy and planting flowers there. She now felt unable to continue with that task. It was agreed that earmarked funds assigned to the Memorial Fund be used to provide additional plants when required.
415 Possible Additional Notice Board
A parishioner had offered to provide a notice board for general notices at a chosen location near to the playfield if the council paid for the posts and the fitting of the noticeboard. It was agreed to give the clerk and the chairman power to act to seek quotations and have the noticeboard installed. Funds for this to be taken from the CIL earmarked reserves and general reserves if required
416 Neighbourhood Plan and Parish Plan
This item had been discussed in detail at the Annual Parish Meeting which had preceded this meeting.
417 Correspondence
Relevant correspondence is emailed to members on a regular basis, and there was no correspondence that was required to be brought to the attention of this meeting.

418 Items of Urgency
No items brought forward

419 Next Meeting
Tuesday 18th January 2022 at 7pm