Parish Council Minutes September 2021

HAWKCHURCH PARISH COUNCIL

Clerk to the Council:
Mr John Vanderwolfe FILCM Chartered MCIPD, MCMI
Newenham
5 Halletts Way
Axminster
EX13 5NB
 01297 34444
 johnvw@tiscali.co.uk

Minutes of the Council Meeting held at the Village Hall on Tuesday 21st September 2021 commencing at 7pm.

Present: Cllr’s Dr A Nolan (Chairman), D Searle, S Bartlett, R Churchill and T Greenshields

In Attendance: The Clerk (Mr J Vanderwolfe), Cllr P Hayward (EDDC) and two members of the public.

381 Apologies
An apology had been received from Cllr J Baker.

382 Declarations of Interest under the Code of Conduct
Cllr T Greenshields declared an interest in an account being ratified in his name under accounts for payment.

383 Minutes
The Minutes of the meeting held on the 20th July 2021, having been previously circulated, were adopted as a true record.

384 Committee Minutes
The Playfield minutes of the 20th July were adopted as a true record.

385 Matters Arising
The chairman made reference to a water leak in the playfield which had been repaired. It had been found to be on the SW Water side of the stop tap, and therefore a credit would need to be obtained. The clerk stated he was dealing with this.

It was agreed that the timetable for the November meeting would include the Playfield meeting at 6.30pm, Annual Parish Meeting at 7pm and the normal council meeting at 7.45pm. The Annual Parish Meeting would, in the main, deal with feedback on consultation over the Neighbourhood Plan.

386 Democratic Period
It was reported that there was some timber in the road between the War Memorial and Gate Close near the telephone exchange. Cllr Greenshields agreed to remove it.
A parishioner asked why the democratic period was always placed towards the start of the meeting and not the end. The clerk replied that this session was designed for members of the public to ask questions. If a point was raised that was felt required dealing with by the council it could be placed on the Agenda of the next meeting.
387 County Council Report
Cllr Hall was pleased to report that the Devon Covid-19 transmission numbers were lowering, but reminded everyone to remain cautious. Those people who had received both covid-19 injections would be offered a booster jab about 6 months after the second injection.
The County Council is continuing to provide assistance to families in need. There are a number of grants available, details of which can be found on the DCC website. He informed the meeting the meeting that he was now a Governor at the Royal Devon and Exeter hospital and explained that this was a scrutiny role.
He was concerned that with the forthcoming universal credit additional payment withdrawal and the end of the furlough scheme there was a need to keep our eyes on the needs of the local community.
388
District Council Report
Cllr Hayward stated that unfortunately recycling and waste management remains a problem due to staff shortages. There is an ongoing consultation regarding public toilets in East Devon. The one remaining toilet facility in Axminster would remain and may see some improvements. Sadly this toilet has seen some vandalism in recent times. There is also a consultation in respect of the Gaming Policy. Concerns are being raised about the increase in home heating charges as we approach the autumn and winter. He made mention of the Warm Home scheme, details of which can be found on the EDDC website.

389 Accounts for Payment
The following accounts were ratified: SW Water £276.57, All Saints PC £35.00, Devon CC £150.00, GJ Searle & Sons £1469.40, EDF £17.87, David Long £60.00, Darren Strawbridge £225.00, The Country Gardner £220.00, T Greenshields £55.21.

390 Financial Update
The chairman asked a number of questions regarding payments, which were answered. It was agreed that a small group would look at next year’s budget and precept in December prior to being presented to the council in January. The financial update, as circulated, was agreed.

391 Finances for Neighbourhood Plan/Parish Plan
It was agreed that a budget of up to £1,000 for initial costs would be taken from the council’s reserves. The clerk informed the meeting that a grant for the Neighbourhood Plan of up to £10,000 was available, but had to be spent during the financial year in which it was taken out.
392 Highways
The VAS sign is now in operation and is shared with the other parishes for six weeks at a time. The clerk had put a timetable together which was agreed by all parties. The parish Lengthsman has undertaken some work on road signs and ditches

393 Rights of Way
The core paths have now been cut and one landowner is undertaking some work himself, and will only charge for materials.

394 Planning Applications
21/2398/Ful Courshay Farm Cottage: Two storey side extension and associated works. The meeting supported this application.

395 Determinations
3 Gate Close: Covered veranda. This application has been approved by the local planning authority.
396 Neighbourhood Plan and Parish Plan
The chairman informed the meeting that consultation days would be held on Sunday 26th September and Saturday 2nd October. The clerk would loan the group a display stand.
397 Possible Additional Car Parking Spaces
A layout of the present car parking area together with the area where possible additional car parking spaces could be provided was distributed, however, it was decided that this item would be added to the consultation on the Neighbourhood Plan; therefore no decision would be taken at the present time.

398 Correspondence
Relevant correspondence is emailed to members on a regular basis, and there was no correspondence that was required to be brought to the attention of this meeting.

399 Items of Urgency
No items brought forward

400 Next Meeting
16th November 2021 at 7.45pm